Prefix registration: Difference between revisions

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To create a Prefix, see the following steps:
To create a Prefix, see the following steps:
# Go to '''Prefix Registry''' on the header[[File:Prefix1.png|800px|thumb|center]]
# Go to '''Prefix Registry''' on the Navigation Bar:[[File:May 2023 prefix icon.png|center|thumb|800x800px]]
# Click on '''REGISTER PREFIX'''[[File:Prefix2.png|800px|thumb|center]]
#On the '''Prefix Registry''' page, users can achieve both prefix search and prefix registration functionalities.  
# A '''Register a new BCO Prefix''' window will pop up. Enter the '''BCODB Prefix''' name (5 character limitation), choose either '''Public Prefix'''(available for all users) or '''Private Prefix'''(only available for you and other designated users), add '''Prefix description''' in the field. An example is shown in the figure below, then click on '''SUBMIT'''. [[File:Prefix3.png|800px|thumb|center]]
#*'''Prefix Search:''' users can search prefixes in three ways: '''My Prefixes''', '''Return all''', and '''Search Prefix Name.''' Select the desired searching option. If chose '''Search Prefix Name''', then enter the prefix name in the box below. Finally, click '''SEARCH''' to return results.[[File:May 2023 Prefix search1.png|center|thumb|800x800px]][[File:May 2023 Prefix search2.png|center|thumb|778x778px]]
# A message will show up to indicate if the prefix is registered successfully or failed. If failed, this can cause by duplicate prefix names or others. Please [[Contact_us|contact us]] directly if you encounter any issue. If registered successfully, click on '''ok'''.
#To register a new prefix, click on '''Register New Prefix''', enter the prefix name (5 character limits) and description, select to set it as either private or public prefix before '''SUBMIT'''.[[File:May 2023 Prefix registry.png|center|thumb|800x800px]]
# To verify the prefix was registered successfully, go to '''Prefix Registry''', under Search Type, select either '''My Prefixes''' to search prefix you created under this account or '''Return all''' to search for all existing prefixes.[[File:Prefix4.png|800px|thumb|center]]
#Once submitted, users should be able to see the prefix under '''My Prefix''' search results. In addition, users can see the newly registered prefix in '''GROUPS/PERMISSIONS''' in your '''Account''' information. [[File:May 2023 Account.png|center|thumb|636x636px]]
# In the prefix search results, only the prefixes owned by you are clickable. By clicking on any of them, it will direct you to the '''Account''' page in order to modify permissions for this prefix and groups under this prefix.
 
# If modifications are needed to a prefix, click on the prefix from previous step which will direct to the account page. Click '''Database, Groups, and Permissions''', then '''Groups'''. [[File:Prefix5.png|800px|thumb|center]]
==Groups/Permissions (Note: only the prefix owner can add a new user to a specific prefix)==
# Under '''Groups''', you can view all the permissions under this account for different prefixes. For example, from the figure above, shows permissions '''TWANG_DRAFTER''', '''TWANG_PUBLISHER'''. This indicates that this account has both draft and publish permissions under 'TWANG' prefix. Groups '''DEMO_DRAFTER''', '''DEMO_PUBLISHER''' means this account has draft and publish permission under 'DEMO' prefix. 
#Click on '''GROUPS/PERMISSIONS'''[[File:May 2023 GroupsPermission.png|center|thumb|659x659px]]In the picture above, TUTOL is the prefix that the user registered so that under '''GROUPS/PERMISSIONS''', both "tutol_drafter" and "tutol_publisher" appeared.
# You can only edit groups/permission that's owned by you. For example, since this account owns both 'TWANG' and 'DEMO' prefixes, click on any of the permissions under these prefixes, a '''Group Information''' window will show up. [[File:Prefix6.png|800px|thumb|center|Group Information box when click on the group owned by you]]
#Click on the groups name that's owned by the user to edit group information and permission.[[File:May 2023 GroupsPermission2.png|center|thumb|660x660px]]  
# In the Group Information box, user can '''Rename''', '''Edit description''', and '''Modify Users'''. Check the box before '''Modify Users''', the Group Information window will expand where shows the usernames that are under this prefix permission. For example, in the figure below, only user with username 'test50' is under this prefix permission.  
#Add '''Group members''' by entering the user names and edit '''Group Description''' as needed. Once finished, click '''UPDATE GROUP''', otherwise, click on '''CANCEL.'''
# In order to add a user, first enter the specific username, which can be found in the figure below. '''Reminder, the username in this case is not the username a user uses for login.''' [[File:Prefix8.png|800px|thumb|center|Specific username for each user can be found in the red box]]
# Using username 'twang920' as an example, to add this user to have draft permission, enter the username in the blank field and click on '+' icon. To remove a user's permission, click on '-' icon next to the username.[[File:Prefix7.png|800px|thumb|center]][[File:Prefix9.png|800px|thumb|center]]
# After adding the users you wish to add, click on '''SUBMIT GROUP MODIFICATIONS'''. Now, the user you've added should have permission to see the drafts under DEMO prefix.

Latest revision as of 16:40, 12 February 2024

To create a Prefix, see the following steps:

  1. Go to Prefix Registry on the Navigation Bar:
    May 2023 prefix icon.png
  2. On the Prefix Registry page, users can achieve both prefix search and prefix registration functionalities.
    • Prefix Search: users can search prefixes in three ways: My Prefixes, Return all, and Search Prefix Name. Select the desired searching option. If chose Search Prefix Name, then enter the prefix name in the box below. Finally, click SEARCH to return results.
      May 2023 Prefix search1.png
      May 2023 Prefix search2.png
  3. To register a new prefix, click on Register New Prefix, enter the prefix name (5 character limits) and description, select to set it as either private or public prefix before SUBMIT.
    May 2023 Prefix registry.png
  4. Once submitted, users should be able to see the prefix under My Prefix search results. In addition, users can see the newly registered prefix in GROUPS/PERMISSIONS in your Account information.
    May 2023 Account.png

Groups/Permissions (Note: only the prefix owner can add a new user to a specific prefix)

  1. Click on GROUPS/PERMISSIONS
    May 2023 GroupsPermission.png
    In the picture above, TUTOL is the prefix that the user registered so that under GROUPS/PERMISSIONS, both "tutol_drafter" and "tutol_publisher" appeared.
  2. Click on the groups name that's owned by the user to edit group information and permission.
    May 2023 GroupsPermission2.png
  3. Add Group members by entering the user names and edit Group Description as needed. Once finished, click UPDATE GROUP, otherwise, click on CANCEL.
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